Currently Hiring: Chief Financial Officer
Job Title: Chief Financial Officer (CFO)
Department: Office of the CFO
Reports To: Chief Operating Officer (COO)
FLSA Status: Exempt
Effective: August 25, 2023
Position Summary: As a Moving to Work (MTW) Expansion Agency under the Landlord Incentives Cohort #3, this position reports to the Chief Operating Officer (COO). The Chief Financial Officer (CFO) is integral to Dothan Housing's (DH's) C-Suite senior leadership. This senior-level position is a highly transformational role that supports the mission of Dothan Housing (DH) and its instrumentalities by providing strategic leadership and vision for the agency by working with the senior leadership, Board of Commissioners/ Directors, and other agency leadership to establish and effectively implement long-range goals, strategies, plans, and policies. The CFO shall be charged and be accountable for all aspects of the DH and its instrumentalities' strategic financial goals and objectives and produce results that accomplish the plans for the agency.
The position will oversee the development of financial policies, create a sound business management model for a long-term sustainable real estate portfolio, implement an entrepreneurial outlook for a changing organization, and improve the overall financial position of DH and instrumentalities. The CFO is also responsible for the effective and efficient operations of financial activities of cash management, financial accounting, financial reporting, financial planning, budgeting, forecasting, expense and trend analysis, tax and treasury, budgeting, debt management, risk management, digital transformation (information technology), and business services (procurement/ contract management) functions of the Office of the CFO. The CFO is responsible for promoting and ensuring the financial health and well-being of DH and its instrumentalities.
The statements here reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skills typically required, and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or to balance the workload. The position description complies with the American Disabilities Act (ADA).
1. Creates, directs, and evaluates the financial programs and supporting housing software accounting modules of the Authority, including budgeting, development planning, and conservation of assets while approving and coordinating changes and improvements in automated financial management information systems for DH and instrumentalities.
2. Works with senior leadership to develop an annual operating budget, including business plans, operational requirements, organizational structure, staffing, and budgets supporting DH and its instrumentalities strategic plan.
3. Ensures that DH and instrumentalities take full advantage of being an expansion agency under the MTW Demonstration program under the Landlord Incentives Cohort #3 by leading the
initiative to utilize the flexibilities and fungibility through financial visioning and strategy that aligns with the vision of senior leadership and the Board of Commissioners/ Directors. 4. Oversee the creation, application, and management of real estate development financing plans, modeling, and proformas.
5. Ensure that funds generated from the event center, grants, corporate and individual donations, fundraising, and other non-federal resources are appropriately allocated for intended purposes for DH and its instrumentalities.
6. Ensure DH and its instrumentalities comply with all financial rules and regulations mandated by funders and stakeholders.
7. Oversees the preparation of an annual budget and monthly financial reports, including conducting variance analysis, and works with senior leadership to complete timely corrective actions.
8. Keeps senior leadership briefed on the DH and instrumentalities' financial status, emphasizing highly controversial or sensitive problem areas; prepares reports including findings and recommendations for courses of action designed to resolve problems.
9. Analyzes cash flow, cost controls, and expenses to help guide senior leadership and mid-management on cost-effective business decisions; analyzes financial statements to pinpoint potential weak areas.
10. Works with the senior leadership to establish primary economic/financial objectives and policies for DH and instrumentalities.
11. Communicates in a timely manner with the Finance Committee of the Board of Commissioners/ Directors and sets agenda for meetings to discuss financial material and accounting matters.
12. Oversees developing and implementing financial, accounting, billing, and auditing standard operating procedures (SOPs).
13. Establishes and maintains appropriate internal control safeguards through policies and standard operating procedures (SOPs).
14. Ensure proper systems and controls are in place to identify and manage business risks.
15. Provide financial leadership, supervise, and provide training and guidance for staff in the Office of the CFO and contracted companies.
16. Identify and analyze financial trends to forecast and identify future financial opportunities and endeavors.
17. With the senior leadership, ensure the implementation of the strategic plan is successful by providing analysis and assisting in preparing business plans for achieving strategic objectives.
18. Oversees financial management of subsidiary operations, including, but not limited to, all share services agreements personnel and all transactional tasks for program funds, grants, fundraising, and non-federal funds.
19. Leads the conversation and represents DH and its instrumentalities with the banking institutions and investment companies.
20. Coordinates compliance and financial reviews and audits; serves reports and contacts with auditors by providing the required information, coordinating documentation from other staff, reviewing the draft and final audited financial statements and reports, and transmitting reports to all appropriate agencies.
21. Oversees the completion and analysis of the Financial Data Schedule (FDS) for the year-end closing process, including recording journal entries for year-end close, preparing 1099s for HCV landlords and accounts payable, and preparing for yearly external audit.
22. Oversees HCV month-end close, prepares checks, provides lease-up numbers and expense reporting to HUD, and analyzes data and project numbers regarding future needs.
23. Oversee journal entries and bank transfers from properties for funding escrows, replacement reserves, management fees, vacancy loss, and mortgage payments.
24. Ensure that financial, procurement, purchasing, fleet, and facility operations comply with all rules, guidelines, regulations, and contractual requirements, including, but not limited to, payment agreements, reporting requirements, contracts, and service agreements.
25. Undertakes and performs other work-related duties and special projects assigned, including research, evaluation, analysis reporting, recommendation, problem resolution, and internal and external communications to support strategic goals as required.
Knowledge, Skills, & Abilities (KSAs):
1. Ability to speak and present information effectively to top management, public groups, and Board of Commissioners/Directors.
2. Ability to represent the DH and its instrumentalities to financial partners, including financial institutions, auditors, public officials, etc.
3. Knowledge of HUD, HCV Program, Moving to Working (MTW) flexibilities and fungibility, GAAP, homeownership, or other governmental accounting.
4. Ability to respond to audit findings and take corrective actions on issues and discrepancies disclosed by the auditors.
5. Knowledge of nonprofit accounting, including sophisticated fund and grant accounting, fundraising, monitoring, compliance, and reporting.
6. Ability to work with various financing tools related to property acquisitions and developments, such as LIHTC, conventional and affordable housing loans, federal and state grants, and other public and private funding sources.
7. Comprehensive knowledge of policies, procedures, goals, objectives, operational entities, requirements, and activities as they apply to DH and instrumentalities.
8. Expertise in financial analysis and modeling, real estate assessment, and risk evaluation.
9. Expertise and experience in applying related policies, procedures, methods, and techniques of general ledger accounting.
10. Expertise and experience in applying and interpreting generally accepted accounting principles, concepts, and theories and using applicable laws, rules, regulations, and established policies.
11. Advanced financial analytic ability, including the ability to solve complex problems where only limited standardization exists.
12. Ability to read and interpret various instructions furnished in written, oral, diagram, or schedule form and prepare concise and accurate analyses for executive-level decision-making.
13. Ability to oversee cash flow planning and investment management and ensure availability of funds as needed.
14. Ability to plan and recommend investments in accordance with investment policy guidelines.
15. Ability to direct the development and monitoring of operating budgets and develop financial business plans and forecasts.
16. Ability to participate in policy development as a member of senior leadership.
17. Ability to stay current on accounting and audit best practices and all state and federal laws affecting the agency.
18. Knowledge of operating systems, hardware, and software.
19. Ability to monitor payroll functions within human resources information system (HRIS) software.
20. Ability to ensure that appropriate internal controls are instituted, and financial procedures are followed to safeguard the overall assets of DH and its instrumentalities.
• Valid Driver's License.
• Certified Nonprofit Accounting Professional (CNAP).
• Certified Public Accountant (CPA) and/or Certified Management Accountant (CMA).
Required Education/ Experience:
• Master's Degree in accounting, finance, business administration, or related field with a minimum of seven (7) years of financial management experience with the day-to-day financial operations of a large organization and at least three (3) years of supervisory experience in the public and affordable housing industry; or any equivalent combination of education and experience.
• Bachelor's Degree in accounting, finance, business administration, or related field with a minimum of ten (10) years of financial management experience with the day-to-day financial operations of a large organization and at least five (5) years of supervisory experience in the public and affordable housing industry; or any equivalent combination of education and experience.
• Preferred experience working for a public housing authority (PHA), housing choice voucher program, moving to work (MTW) agency, community development corporation, or a social entrepreneurial affordable housing nonprofit organization.
• Must be a Certified Public Accountant (CPA) and/or Certified Management Accountant (CMA) within two years of employment.
• Must be certified or obtain Rental Housing Development Finance Professional (RHDFP) within two years of employment.
• Must be certified or obtain NAHRO Financial Management Training Program (FMTP) within two years of employment.
• Must be a Certified Nonprofit Accounting Professional (CNAP) within one year of employment.
• Must be certified or obtain HCV Financial Management or equivalent within one year of employment.
• Must be certified or obtain HCV Financial Accounting and Reporting or equivalent within one year of employment.
• Senior Accountant
• Business Services Coordinator
• Digital Transformation Coordinator
This position requires the incumbent to exhibit the following behavioral competencies:
Values Statement/ Diversity, Equity, Inclusion, and Belonging: Ability to demonstrate and exemplify the agency's values of L.O.V.E.D (Listening, Opportunity, Versatility, Empowering, and Diversity). Ability to cultivate and develop inclusive and equitable working relationships with employees, customers, and community stakeholders. Supports and enhances a sense of belonging with employees, customers, and community stakeholders. Work towards equity and our agency's commitment to Diversity, Equity, Inclusion, and Belonging (DEIB).
Leadership: Exhibits confidence in self and others; inspires and motivates others to perform well; effectively influences actions and opinions of others; accepts feedback from others; and gives appropriate recognition to others.
Managing People: Includes staff in planning, decision-making, facilitating, and process improvement; takes responsibility for subordinates' activities; makes self-available to staff; provides regular performance feedback; develops subordinates' skills and encourages growth; fosters quality focus in others; improves processes, products, and services; and continually works to improve supervisory skills.
Problem Solving: Identifies and resolves problems promptly; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics.
Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; manages difficult or emotional customer situations; responds promptly to customer needs; solicits and applies customer feedback (internal and external); responds to requests for service and assistance; meets commitments.
Strategic Thinking: Develops strategies to achieve organizational goals; understands organization's strengths and weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.
Interpersonal Skills: Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.
Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions;
Written Communication: Writes clearly and informatively; edits work for spelling and grammar; able to read and interpret written information.
Oral Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; Participates in meetings.
To perform this job successfully, an individual should have strong computer skills (Microsoft Office, Adobe Create Cloud Suite, housing and accounting software). Ability to learn other computer software programs, including recording and information systems, as required by assigned tasks.
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds.
The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The noise level in the work environment is usually moderate.
This position is required to enter into an executed confidentiality agreement and non-disclosure agreement with Dothan Housing.